Date:               June 18, 2008

Place:             Precision Flow

Time:              6:30 pm

Attendees:

Kevin Brady

Bob Cranston

Miriam Adams

Mark Smith

Heather Plonchak

Barbara Budik

Mery Rosado

Sue Simmons

Mike Campbell

1. Financial updates and necessary discussion

1.  
   • As of May balance $13, 160
   • Bob reviewed membership renewals. 
   • Mike will send a reminder email to those members who are delinquent or membership renewal is approaching

1. Budget and allocation of monies to committees

·         Marketing                              $4500

·         Special Events                     $2500

·         Web Committee                   $2000

·         Sponsorship Committee    $0

·         Membership                          $2400

·         Newsletter                             $700

·         General                                  $remaining balance

EDC budgeted $1500 for 2008

Mery felt that the funds did not provide enough to cover the costs of the musicians and the set up crew

Mery expressed her thoughts regarding keeping the concerts free of charge in 2009

Esotec has offered to donate beverages.  Beverages may be sold and proceeds can go towards funding the series

Kevin suggested seeking sponsorship

Heather has expressed that she is no longer interested.  Mark Smith will take over as chair of the membership Committee.

Barbara reminded the board that she will be leaving the chamber board and the EDC on August 16^th.

The membership committee will be responsible for prearranging membership meeting locations

Flea Market to be held monthly (June – Oct) with a year end yard sale to be held in Oct.

Flea market possibly to be held at Kiersted House however there may be some hurdles

Mery suggested the Grand union parking lot as an alternative

Heather has scheduled a committee meeting in July.  Her thoughts are to produce the newsletter on a bimonthly basis.  The budget will depend on the size and frequency of the newsletter.

The board was in agreement that the newsletter should be no more than 4 pages.  In addition, it was agreed upon that the newsletter should be emailed.  We will however print a certain number of copies for distribution.

·         Heather needs Bios from Kevin, Mery, Bob

·         Heather requires updated membership list.  Bob has a current list based on membership dues.  Bob will supply this to Kevin and Kevin will export the list and distribute the email.

·         Should we place all of the meeting dates in the guide

Lance Matteson will be speaking

Meeting will take place at 8:00 am

Mark will send the postcard to CopyHut

Mike will send out email announcing the meeting