May 22nd, 2008 Board Minutes

Date: May 22, 2008

Place: Precision Flow

Time: 6:30 pm

Attendees:

Sue Simmons

Heather Plonchak

Barbara Budik

Kevin Brady

Mike Campbell

Miriam Adams

Discussion Items Justine’s responsibilities Justine has expressed interest in surrendering responsibilities. Kevin will have a conversation with Justine and let her know that the current board members will assume all responsibilities with the exception of the web committee Financial Updates

Financial updates and necessary discussion

Heather has requested and additional $250 for the membership guide. The board has granted

Member feedback Mike suggested that we have a membership meeting without a speaker so that members can voice their opinions, suggestions, etc.

We have agreed to schedule this meeting in July 30th

Barbara will try the Exchange (Pizza & Beer)

Sue suggested that we add member discussion to each meeting

Board Meeting Schedule

Last Wednesday of the month for evening meetings 6:30 PM

Last Tuesday of the month for morning meetings 8:00 AM

Board meeting dates

Wednesday of the second week of the month

Alternative date would be the 3^rd Wednesday of the month

Membership Guide

Need Welcome letter from Kevin

Fine tune members list

Bios

Mission & Objectives

Heather will distribute an updated copy for final review

Barbara, Kevin, Sue and Mary still owe bios

Mike will compare “I contact list” and membership guide in order to come up with a complete membership list

Resolution for grant for Banners for quadricentenial

$1000 grant for banners

Sue motioned

TV 23 promotion

Mike provided an update and while we have interested members, due to TV 23 scheduling, we are not ready to move on this promotion at this time

Upcoming speakers (PM meetings last Wed of the month/AM meetings last Tuesday of the month)

Tom Stuzzieri is confirmed for May meeting to be held at Shelly K’s

June Meeting- Kevin will confirm Lance Matheson (Ulster Tomorrow)

Location- Renwick Clifton

July meeting - open meeting where members can voice concerns, opinions, suggestions, etc.

Location-Exchange Hotel

August meeting - Solar Consortium (Kevin will secure speaker)

Location- Szechuan King

September meeting -State of the Union Town/Village Greg Helsmoortel/Bob Yerrick (Barbara and Mike will secure speakers)

Location- Kiwanis Ice Arena

October meeting- ? (possible meet the candidates)

Location ?

November meeting - ? Maurice Hinchey (Mike will attempt to contact Maurice) Location- New World

December meeting/Holiday celebration at Renwick Clifton

Committee updates

Mike provided an update for the Special Events Committee and will announce possibilities at May membership meeting in an effort to seek volunteers.

Possibility of 4 events

Yard Sale Flea Market/October 2008
Holiday in the Village/December 2008
Heritage Day/July 2009
Summer Concert series 2009

Misc Items

Mark Smith will handle the post card mailing in order to provide Heather with additional time to work on newsletter

Farmers Market and Skate Park did not receive $100 donations that the chamber offered to provide. Kevin will discuss with Bob in order to have payment released.

Check for the Farmer’s market and the Skate park $100 Kevin will speak with Bob

Agenda for May membership and June Board meeting established

Meeting Adjourned 8:30 pm

Motion to Adjourn- Mike

Second- Barbara

Respectfully submitted by: Miriam Adams